This article provides guidance for end users of an organisation completing a managed migration ahead of switchover.
ü Complete your @nhs.net account set up.
ü Know when content is moving.
ü Ensure no structural changes to your files & folders.
ü Know what items you need to migrate yourself.
If users require a name change, please contact your LOA/ trust helpdesk post-migration.
1.1 Complete your @nhs.net user account setup by:
Once you have received the credentials for your new nhs.net account, please set up your @nhs.net user account by completing all the steps below (the order of steps 2 & 3 may vary depending on the Trust):
- Sign in to the NHSmail Portal using your nhs.net email address.
- Complete the Multi-Factor Authentication (MFA) setup.
- Read and accept the Acceptable Usage Policy (AUP) if you haven’t already done so. When users update their profile in AUP stage they can tick ‘hide mobile number from address book’ if they do not want to share it.
- Set up user account secret.
MFA & AUP will be monitored. Migration cannot go live until there is a significant number of users who complete their nhs.net user account set up.
Otherwise, the helpdesk will be consumed with tickets and users who have not completed their set up won’t be able to access their emails.
1.2 Know when your content is moving!
Ensure you have read the migration approach content and are clear on what is migrating when. Look out for communications from your organisation.
1.3 Ensure no structural changes to your files/folders
Please do not change folder structures during the migration, as any changes risk not being reflected on Switchover.
This applies to:
- OneDrive
- SharePoint
- Teams
1.4 Know what items you may need to migrate yourself
The Self-Migration and Scope sections provides details on items that must be self-migrated.
Please note the due dates for self-migration items may differ:
- Before Switchover
- After the Switchover (including mail day one after switchover).
Mail:
Day 1 after switchover:
OneDrive:
Before switchover:
| Restore important deleted files or folders in OneDrive recycle bin |
After switchover:
| Reshare OneDrive files and folders |
| Reshare OneDrive files links |
SharePoint:
Before switchover:
| Restore important deleted items from the site collection recycle bin |
After switchover:
| Reshare files links |
| View your library settings:
1.Select the settings cog (top right of the SharePoint site). 2.Select ‘Library settings’. |
| Reapply retention labels to files in SharePoint or OneDrive |
| Update site logo |
Other:
| SharePoint Best Practice Guidance: Permissions Management |
| SharePoint Best Practice Guidance: Document Library |
| Secure file sharing using Office 365 |
Teams:
Before switchover:
| Take a copy of key 1:1 private chats
Private 1:1 and group chats are not migrated. Only chats within migrated Teams channels will be migrated. |
Before/after switchover:
| Recreate Teams Planner boards
Users need to take note of their Teams planners in the old tenant before recreating after switchover |
After switchover:
Request for Leaver and Joiner:
Before & after switchover:
| Request for Leaver and Joiner |
PowerBI:
Before & after switchover:
| Migrating your Power BI |
Power Apps & Flows:
Before & after switchover:
| Migrating your Power Apps & Flows |
Forms:
Before & after switchover:
| Migrating your Forms |
Shifts Data:
Before & after switchover:
| Migrating your Shifts Data |
Wiki:
Before & after switchover:
| Export a wiki to a OneNote notebook in Microsoft Teams |
| Last Reviewed Date | 26/07/2024 |
