How to start a chat
Remote collaboration is all about effective communication – in Teams you can securely and instantly exchange messages with colleagues.
Here is a step-by-step guide on how to find and contact your colleagues.
Teams allows you to quickly search for the person you want to message by selecting the chat icon at the top of the page. You can then type the name of the person you want to contact.
Once you’ve found the right person, and type your message in the chat box and hit send.
To contact more than one person, you can create a group chat. Click the chat icon at the top of the page.
Select the down arrow on the far right of the field and add in your group name (i.e. Daily Team meeting).
Now you can send a message to your group!
Stay on top of your chats!
Sometimes as chats accumulate it can be hard to keep a track of them, and difficult to find the conversation you need in the chat panel.
Quickly locate your favourite contacts
To access your list of favourites, click Contacts
Set up alerts to see when someone is available on Teams.
Create contact groups for specific purposes to help you organise your list of contacts.
You will be prompted to enter a name for your new contact group. Once you have done that, you can now enter in the names of people you will like to add to this group.
Manage your contact groups
- You can use Microsoft Teams for private 1:1 and group chats without the need to create a team.
- Any IMs you receive whilst offline will be available next time you come online.
- Conversation history and chats are persistent. This means that your conversations stay around even after closing the application
- Make sure you do not share sensitive information that you do not want all invited participants to see within a chat. They will be able to read the chat even if they do not join the meeting, or, if they have already been disconnected
- You should use a separate email or Teams chat for private conversations amongst a sub-group of colleagues