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Creating an appointment and administering reminders and repetitions

Click Calendar in the navigation bar at the top right of the screen

Click New event drop-down at the top left of the screen or double click a time slot in the calendar at the time you would like your appointment to occur


Type in the event title and location in the appropriate section.

The Attendees section above location is optional



Enter a start time and end time by choosing an option from the drop-down lists

You select All day, your appointment will appear for the day


To set up a reminder for the appointment, select an option from the Reminder drop-down list to choose how far in advance of the appointment you would like to be notified

If you set up a reminder, a notification message will appear on screen ahead of the meeting. For more information on reminders, refer to the Managing reminders section of the Outlook Web App Series

To choose how you would like the appointment to appear to colleagues viewing your calendar, select an option from the Show As drop-down list

If you select Free, this time slot will appear empty to others viewing your calendar


To repeat the appointment, such as every day or every work day, select an option in the Repeat drop-down list



If you want to specify a different repeat pattern, select Custom in the Repeat drop-down list, select an occurrence and click save

If you select a repeat appointment, the appointment will be shown in your calendar for all the days when it is set to occur

If you don’t want people who have access to your calendar to see the details of this appointment, select the Mark as Private padlock

All they will see is a time slot that is marked as busy and your own calendar will show a padlock on the appointment to indicate that it is private

Once you have entered all of the relevant information, click Save at the top of the screen

Last Reviewed Date 03/04/2024
Updated on 04/04/2024

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