Editing a Static distribution list

Static distribution lists are often used for sending emails to a specific group of people within an organisation.

If you are the owner of a static distribution list, you can update information associated with it (e.g., name, owning users and recipients to the distribution list).


Non-administrative users have the ability to create static Distribution Lists (DLs)

Following an edit to a distribution list, this will have to be sent for approval to your Local Administrator.

On approval, the distribution list is updated, and the changes will apply to all future emails sent to this list.

To edit a static distribution list:


You cannot delete distribution lists. If you need to delete a distribution list, contact your Local Administrator

  1. Sign-in to the NHSmail Portal using your nhs.net credentials
  2. Click Profile in the navigation bar at the top of the screen and Click My Distribution Lists.
  3. Type the name of the distribution list (you are Owner of) in the search box

Refer to the Searching for a Distribution List section for more information.

Handy Hint

Use the advanced search feature to search for accounts with the Static mailbox type

  1. Click on the name of the static distribution list to open the Edit Distribution List page



Approved distribution lists will show a status of active. Distribution lists yet to be approved by your Local Administrator will show a status of pending.

Although the Edit Static Distribution List page (shown) looks slightly different to the Create Static Distribution List page, the steps to edit a Static distribution list are the same as when you create one (apart from Directory Properties).

Refer to the Creating a static distribution list for more information on editing each part of a distribution list.

The Edit Distribution List page includes a Status box which indicates if the list is active/inactive, the dates it was created and last updated and who was the last owner to edit it.

Managing the Distribution List

To add ‘Owners’ or ‘Members’ to the Distribution List click Add under the ‘Owning Users’ or ‘Members’ section.



Search for the Owning User and click the tick box next to their name. When all distribution owners are checked click Select.

Note: There should be at least 1 owner for the distribution list

The selected users will now be added as Owners under the ‘Owning Users’ section

You will be able to mark yourself as the owner by simply checking the ‘Add myself as Owner’ check box.



To remove a user as an owner/member, you can remove them by clicking the red cross to the left of their email address



Select whether the Authorised Senders will be Only senders inside NHSmail, Senders inside and outside of NHSmail including the Internet or select Specific Senders Only



Select Hide this group from address lists if you would not like the distribution list to display in address lists.



When all editing is complete:

Click Update at the bottom of the Edit Distribution List page





Clicking Update even if you have not made any changes will send the list for re-approval.  Please choose Cancel to close the Edit page without making changes.

Last Reviewed Date 18/10/2023
Updated on 18/10/2023

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