Editing a dynamic distribution list

You can update information associated with a dynamic distribution list (e.g. name, owning users and membership rules) registered to your organisation. Once a dynamic distribution list is updated, the changes will apply to all future emails sent to this list. You must have the correct permissions in order to edit the distribution list

Click Admin in the navigation bar at the top of the screen and select Distribution Lists from the drop down menu

Select Distribution lists from drop down

Use the search box to find the dynamic distribution list you wish to edit

Refer to the Searching for an Entry section for more information

Handy Hint

Use the advanced search feature to search for accounts with the ‘Dynamic’ mailbox type

Click on the Display Name of the static distribution list to open the Edit Distribution List page

Although the Edit Dynamic Distribution List page looks slightly different to the Create Dynamic Distribution List page, the steps to edit a dynamic distribution list are the same as when you create one (with the exception of Directory Properties). Refer to the Creating a dynamic distribution list for more information on editing each part of a distribution list

Warning

If you do not want to make any changes to the distribution list, make sure you click Cancel to close the page. Clicking Update may send the distribution list for re-approval

The Edit Dynamic Distribution List page includes a Status box which indicates if the list is active/ inactive, the dates it was created and last updated and who was the last administrator to edit it

dynamic distribution list status box

Editing the Organisational Unit of a dynamic distribution list

To move a dynamic distribution list to a different department within the current owning organisation (e.g. switch from Leeds Teaching Hospital IT department to Leeds Teaching hospital maintenance department) you must edit the Directory properties of the distribution list. These edits will have immediate effect and will update the dynamic distribution list entry in the NHS Directory

To move a dynamic distribution list to a new Organisational Unit:

Click on Edit next to Organisational Unit under Directory Properties

click on edit next to organisation unit

If appropriate, click the + box to expand the Organisational Unit list and select a new Organisational Unit and click Ok

Select the new organisational unit

Note: To change the owning organisation, rather than switch the list between different departments within the same organisation, you will need to use Transfer in the Actions box. Refer to the Transfer a distribution list for more information

When all editing is complete:

Click Update at the bottom of the Edit Distribution List page

The following message will be displayed:

success notification

If you receive any type of failure notification, refer to the Notifications for more information on how to address the issue

Updated on 29/06/2020

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