Inbox Rules to manage email

Creating a new rule

You can use Inbox Rules to automatically manage emails as they arrive in your inbox. For example, move emails from a particular person straight into a specific folder, delete emails which have a specific word in the subject line, or redirect certain messages to someone else

1. Click on the settings icon at the top right of the screen

 

 

 

2. Click on Email and select Rules

 

 

 

3. Click on Add new rule

 

 

 

4. Type the name of your new rule into the text box

 

It is advisable to make the name descriptive, so it is easy to identify when multiple rules are set up

5. Select the condition you would like to apply from Add a condition drop down list

For example, if you select “from”, a list of Suggested contacts would appear to add a sender. Type the email address or select the contact from the drop-down list

6. Select an Action you would like to apply from Add an Action drop down list

For example, if you select “Move to”, a list of folders would appear to redirect the emails to the target folder

 

Note: You can add multiple conditions, actions, and exceptions to your rules.

7. Enable the check box to Stop processing more rules or to Run rule now

 

 

8. Click on Add an exception (optional) to append conditions with Subject, Keywords, Sensitivity, Message includes etc

 

 

9. Click on Save

 

 

 

10. The new rule would appear in the Rules dialog box

 

 

 

Run, turn off, edit, and delete a rule

1. To run any rule, click on Run icon to the right of the rule.

 

 

 

2. Enable or disable the toggle to the left of the rule to turn on or off the rule.

 

 

3. Click on Pencil or Bin icon, to the right of the rule to edit or delete the rule.

 

 

Last Reviewed Date

09/05/2024