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What you can do in a Teams meeting

Once you are in a meeting there are several things that you can do to manage your meeting and start collaborating.

Manually add someone during the meeting

Is someone missing from the meeting? You can manually add more people into the call by selecting the add people icon on top of the page – type in a name or email and press add.

Adding Subtitles

You can use live captions to follow subtitles of the conversation. Please note that function to turn on/off Live Captions in Teams has moved and now sits under Language & Speech within the extended settings menu.


Live captions capture best what’s being said when you speak clearly and directly into the microphone. Note that live captions are not available for guests at the moment, we are working on a solution.

Turn on your camera

Sometimes turning on your camera can improve the meeting experience by bringing proximity and engagement between attendees. You can turn on your camera while you are in a meeting by clicking the camera icon



With cameras on, sometimes there can be a lot of background movement which can be distracting – you can blur your background by clicking on the ‘…’ and selecting blur my background.

Mute your microphone when you are not speaking

When you are not speaking on a call, it is best practice to turn off your microphone so that there are no disruptions in the meeting. You should also join a meeting with your microphone muted to minimize disturbances.

Make notes during the meeting

During a meeting you may want to be taking minutes and share this with your attendees. In teams you can do that by clicking on the three dots ‘…’ and selecting show meeting notes.


You will have a Meeting notes section coming up on the right-hand side of the screen as seen below.



Last Reviewed Date 31/01/2023


Updated on 31/01/2023

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