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How to Join a Teams Meeting

Intro

The following article shows how you can join Teams meetings via NHSmail. The step-by-step guide below should make joining meetings in Teams easy.

NHSmail users can join a Teams session via an email invite for the meeting. You can access a meeting invite via your Outlook desktop client, Outlook Web Access (OWA) or your mobile device.

Follow the steps in one, or more, of the scenarios below to join your meeting:

  1. Join a meeting in the Teams Desktop Application
  2. Join a meeting in the Teams Web Application
  3. Join a meeting in the Teams Mobile Application

Join a meeting in the Teams Desktop Application

    1. Locate your Teams meeting invite in the Outlook desktop app or OWA and select ‘Join Microsoft Teams Meetingjoin-teams1
    2. You will be directed to a web page where you can choose to either join the meeting on the web or download the desktop application. If you already have the Teams desktop application, then:
      • The meeting may open automatically
      • You may see the prompt below and be required to click ‘open Microsoft Teams’
      • You may have to click ‘Launch it now’ if a prompt does not appearjoin-teams2
    3. Now select the audio and video settings you’d like for your meeting and Click ‘Join now’. You will be taken directly to your session within the Teams desktop applicationjoin-teams3


Join a meeting in the Teams Web Application

Don’t have the Teams desktop application? You can still join a Teams meeting by following these steps:

        1. Locate your Teams meeting invite in the Outlook desktop app or OWA and select ‘Join Microsoft Teams Meetingjoin-teams1
        2. You will be directed to a web page where you can choose to either join the meeting on the web or download the desktop application. Please select the ‘Join on the web instead’ optionjoin-teams4
        3. When you reach the below screen, it is important that you select ‘Sign-in’ and follow the link to the NHSmail O365 sign in page. If you do not do this, you may experience an issue joining your meeting.join-teams5
        4. Enter your NHSmail email address followed by your password and click next. Once completed you will be redirected back to the Teams meeting session.join-teams6
        5. Now select the audio and video settings (link to article) you’d like for your meeting and Click ‘Join now’. You will be taken directly to your session within the Teams Web application.

      join-teams7

      Join a meeting in the Teams mobile Application

      Start joining meetings on-the-go with the Teams mobile application which includes audio, video, and content sharing.

          1. Install the Teams mobile application. Please visit the relevant stores for iOS and Android devices for more information.

            Try to download the Teams application before following the remaining steps otherwise you will be unable to join the session. It might take a minute or two to download and install depending on your internet connection.

          2. Sign into Outlook (Via OWA, the Outlook for mobile app or native mobile mail app), navigate to the meeting invite in your mailbox and click ‘Join Microsoft Teams Meeting’join-teams8
          3. If you have already installed the Teams app and are logged into your NHSmail O365 portal account, click ‘Join now’ to enter your meetingjoin-teams9
          4. If you have not yet installed the app you will be asked to download and install. Once complete, you will be able to join the Teams meeting by retracing these steps

      Other ways to join meetings and collaborate

      Teams offers other ways to join and collaborate in meetings. Please continue reading the article for advice and guidance around the following scenarios:

          • Join a meeting via a Teams Channel
          • Join a meeting via a Chat
          • Join a meeting via multiple devices
          • Join a meeting as a guest
          • Join a meeting by Dialling-in

      Join a meeting in a Teams Channel

      If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select Join. You can do this from the desktop app, web app or mobile client.

      Web App/Desktop App view

      join-teams10

      Mobile App view

      join-teams11

      Join a meeting via a Teams Chat

      After joining a meeting for the first time via the link in outlook, it will appear in your recent chat list. Select the meeting in your chat list and then select Join/re-join at the top of the chat. This is the same for Teams desktop, web and mobile apps

      join-teams12

      Join a meeting via multiple devices

      Join a meeting on more than one device for more collaboration and content-sharing options. If you’re already in a meeting on your laptop, for example, you can join on your phone as well to share live video, control a presentation with your phone, and much more.

      When you’ve joined a meeting on one device, open Teams on your mobile phone. (Make sure both devices are signed in to the same Teams account.)

      You’ll see a message at the top of your mobile screen with an option to join the meeting on this device. Tap Join to share content from your phone with everyone in the meeting.

      join-teams13

      If you join this way, your phone’s speaker and mic will be muted to avoid causing an echo effect.

      Join a meeting as a guest

      If you don’t have a Teams account and the meeting organizer has allowed it, you may have the option to enter your name to join the meeting as a guest. If you do have a Teams account, select Sign in to join with access to the meeting chat and more. Then, depending on the organizer’s settings, you may join the meeting right away or go to the lobby where people in the meeting can admit you.

      Join a meeting by Dialling in

      The dial-in feature in not available as part of the NHSmail service. In order to utilise this functionality please contact your Local Administrator and request the dial-in add-on license.

Updated on 06/05/2020

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