A new MailTip has been enabled for NHSmail email users that will display specific safety tips.

Permissions Management 1. Access Inheritance and how it works SharePoint permissions operate based on inheritance. Top-level sites push permissions down to the objects and content of the site by default. Lists and libraries inherit permissions from the site, whereas folders (used very sparingly) inherit them from the list/library. Meanwhile, items…

Regular Audits Permissions Auditing SharePoint permissions is critical for protecting content on your SharePoint sites. Accidentally giving permissions enables users to add, view, copy, edit or delete information they should not have access to. Therefore, regular auditing of user permissions, including unique permissions, is crucial to minimising the risk of…

Document Library 1. Name Files consistently (File Naming Convention) It is common for staff to upload a document without changing its name. This can cause some confusion and a lot of clicking for staff who are trying to find specific items and have to open every document to see if…

Site Structure 1. A typical SharePoint hierarchy/site structure   Below is an explanation of how these levels of hierarchy are structured and when it is best to use them. Top-level site – This is often referred to as the root site which is a site collection in SharePoint. Most staff…

Content Management The following page covers best practices for managing and creating content in SharePoint. 1. Managing Alerts: alert me when items change If you want to stay updated when the documents or items on your site change, it is best practice to create alerts. You can set up an…

These articles provide guidance to Health and Care staff who use SharePoint and want to understand how to manage and create content effectively and securely

Document information and downloads

Introduction There are several important considerations for Local Organisations to assess when onboarding to Microsoft 365 Phone System to ensure the local network and Internet connections are set up for optimised performance. A connection to Microsoft 365 can span over the corporate network, the Internet, and the Microsoft network. NHSmail…

Remediating a compromised account is the reverse process, by which an account is no longer marked as compromised and reverted to its prior state.