The current two-year Exchange Online Global Retention Policy (GRP) is not suitable for certain workflows that involve high volume mailbox accounts, issues from this can affect all account types including: User, Shared, Application and Resource mailboxes.
Latest update and guidance
There are a few options available for users.
- To create a new mailbox and set up a redirect.
- To raise a request with the NHSmail Helpdesk (firstname.lastname@example.org) for our engineers to run the mailbox through MFA(Managed folder assistance). This will clear down any items older than 2 years.
- To raise a request with email@example.com to get approval to enable Auto Expanding Archive.
- To raise a request with firstname.lastname@example.org to be removed from GRP and have the deleted emails purged. This only targets content within the eDiscovery folder. The mailbox will then be readded to GRP. This process is preapproved for Application Accounts only.
This was investigated as part of problem record PRB0183368.
|Last Reviewed Date||25/04/2022|