FindTime is an Outlook add-in for scheduling meetings. The meeting organiser can use FindTime to propose selected times to schedule to all attendees and allow everyone to vote on their availability showing free/busy data.
Once voting has been completed Findtime sends out the meeting on the meeting organiser’s behalf.
How to install FindTime in Outlook
1. Open Outlook > Home tab> All Apps and then click on Add Apps
2. On the new pop up window, in the search field type FindTime
3. Select Add and you will now see the Reply with Meeting Poll in the Home tab
How to access the Findtime in Outlook
1. Create a new email in Outlook, add the required attendees in and click New Meeting Poll FindTime
2. The FindTime poll will open. Select the meeting duration, time zone, date and hours and click Next
Note: The colours show availability of the attendees at the proposed time of the meeting:
- Green – available
- Yellow – tentative
- Red – busy
- Grey – the user’s Office 365 calendar is unavailable
3. Enter the meeting location. If it is an online meeting or a meeting via Microsoft Teams, select the Teams meeting checkbox and click Add to email
4. Send the poll to all attendees, so that they can select their availability
5. Once all invited users have completed selected a time, the add-in will send out the meeting invitations on your behalf
FindTime is available for Outlook 2019, 2016, 2013, Outlook web application and Outlook for Mac.
Meeting attendees receiving the meeting poll do not need an Office 365 subscription or FindTime add-in installed.
How to install FindTime in Outlook Web App (OWA)
- Open Outlook Web Application
- Click New mail to open a new email
3. Click … in the new email
4. Select Get Add-ins
5. Enter FindTime in the search field
6. To use the function, click the … icon from an email message and select FindTime.
How to access the Findtime in Outlook Web application
You can select the FindTime option when you are drafting a new email message OR when you are replying to an existing email option.
1. Click on new email and select the FindTime icon
2. A side bar will appear to the right requesting you to link FindTime with your work account. Select Link Now
3. You will now be able to add your attendees to the FindTime request in the To and CC field
4. The FindTime poll will open. Select the meeting duration, time zone, date and time. Click Next
5. If it is an online meeting or meeting via Microsoft Teams, select the Teams meetingcheckbox and click Add to email
6. Send the poll to all attendees, so that they can select their availability
7. Once all invited users have completed selected a time, the add-in will send out the meeting invitations on your behalf.
| Last Reviewed Date | 15/09/2021 |
