Creating a team
Microsoft Teams is an effective way to collaborate with other team members by communicating and sharing information, data, files etc.
Local Administrators will be able to create a Microsoft Team via the NHSmail Portal.
1. Click Admin in the navigation bar at the top of the screen and select Teams from the drop down-menu
2. Click Add
3. Type in the Name and select the Owning Organisation from the drop-down menu
4. Select the Privacy settings (i.e. Private or Public) from the drop-down and add a brief Description
- The Private setting means that only team owners can add members to the team.
- The Public setting allows anyone on NHSmail to join the team. AND any content loaded into that team (e.g. files, documents) will be searchable in SharePoint by anyone on the NHSmail platform.
- The Name must not be more than 100 characters and may contain letters and numbers. Special characters are not allowed.
- The Description must not be more than 250 characters and may contain letters and numbers. Only () are allowed as special characters in the description field.
Adding owners and members to the team
To add owners and members:
After following the steps 1-4 in the Creating a team section , you can add owners and members to the team.
1. Click Add
Note: Add yourself as an owner or member by checking the box next to Add Myself.
2. Type the user’s name into the search box
Use the Column Picker to narrow the results by, for example, status or organisation.
3. Select the tick box to the left of the user’s name
Multiple owners and users can be added by selecting the tick box to the left of the user’s name.
4. Click on Select
- A team must have at least one owner.
- Owners from different organisations can be added as an owner.
- A total of 100 owners and 5000 members can be added to a team (Public or Private). It is recommended that if Local Administrators are planning to add over 250 members, that they complete this activity directly in the Teams application.
Permission levels in Teams
- Owners are able to join the team once a Local Administrator has created it.
- Once they have joined the team, owners can edit the name or description of the team, and remove members.
- The table below shows the difference in permissions between an owner and a member, which you should use when adding users to a team via the NHSmail Portal.
*The owner has to add the team to the (client) MS Teams app once the team has been created by the Local Administrator in the NHSmail Portal.
** These items can be turned off by an owner at a team level, in which case members would not have access to that.
***After adding a member to a team, an owner can also promote a member to owner status. It is also possible for an owner to demote their own status to a member.
Refer to MS Office Support for more information on teams and channels.
| Last Reviewed Date | 2/12/2020 |
