Information – Action required: Everyone except external users group will be removed soon

17/07/2024 15:45:00 PM

We are going to remove Microsoft’s native SharePoint “everyone except external users” security group on Monday 22 July 2024.

This security group allows access to the SharePoint content to everyone in NHSmail tenant.

Granting access to patient identifiable data or sensitive information to more people than necessary poses governance concerns.

What do I need to do?

We have contacted the organisations that are using this security group and likely to be impacted by this change.

You will need to ascertain what access permissions should be applied to this data location/site and create any appropriate security groups to provision the correct access permissions.

For information on available security groups on NHSmail platform, please read the following NHSmail support site guidance: https://support.nhs.net/article-categories/security-group-management/

Information on how to manage SharePoint permissions can be found on the NHSmail support site: https://support.nhs.net/knowledge-base/sharepoint-best-practice-guidance-permissions-management/