WEBVTT 54bbeaa5-843c-4c6c-8350-94ade6cad1f7-0 00:00:02.350 --> 00:00:09.090 And now I'm gonna go to the Building Administration app. So 435e981f-0413-4ead-a059-da0451e41aef-0 00:00:10.010 --> 00:00:14.281 this app is only, um, built for the building admins. So like I 435e981f-0413-4ead-a059-da0451e41aef-1 00:00:14.281 --> 00:00:18.348 mentioned before, only the people that are nominated by the 435e981f-0413-4ead-a059-da0451e41aef-2 00:00:18.348 --> 00:00:22.755 global admin will have access to this app. So the first thing we 435e981f-0413-4ead-a059-da0451e41aef-3 00:00:22.755 --> 00:00:27.026 see when we go into this app is the building data. So you will 435e981f-0413-4ead-a059-da0451e41aef-4 00:00:27.026 --> 00:00:31.229 have a list of already defined buildings. So they are defined 435e981f-0413-4ead-a059-da0451e41aef-5 00:00:31.229 --> 00:00:35.229 by your global admin. And as building admin you can try to 435e981f-0413-4ead-a059-da0451e41aef-6 00:00:35.229 --> 00:00:39.229 modify some field of your buildings but not everything. So 435e981f-0413-4ead-a059-da0451e41aef-7 00:00:39.229 --> 00:00:41.670 you will be able to modify the lead 54a952f1-9a47-4da2-93b4-940041324e9a-0 00:00:41.740 --> 00:00:46.318 time for desk booking, parking booking and also the block date 54a952f1-9a47-4da2-93b4-940041324e9a-1 00:00:46.318 --> 00:00:50.607 for desk booking and parking booking. So this is where you 54a952f1-9a47-4da2-93b4-940041324e9a-2 00:00:50.607 --> 00:00:54.967 can do as a building admin to manage your buildings and you 54a952f1-9a47-4da2-93b4-940041324e9a-3 00:00:54.967 --> 00:00:59.619 can also export the everything in this list to your mail if you 54a952f1-9a47-4da2-93b4-940041324e9a-4 00:00:59.619 --> 00:01:04.052 want. So up next next we're gonna see the desk data part. So 54a952f1-9a47-4da2-93b4-940041324e9a-5 00:01:04.052 --> 00:01:08.559 when we click on the desk data, we will see a list of all the 54a952f1-9a47-4da2-93b4-940041324e9a-6 00:01:08.559 --> 00:01:12.920 existing desks that are building Admin is trying to manage. 039152ff-8dc3-45c3-9715-9e75d9632e08-0 00:01:13.020 --> 00:01:18.154 So there are two ways to create a new desk. You can either click 039152ff-8dc3-45c3-9715-9e75d9632e08-1 00:01:18.154 --> 00:01:23.130 on the new button to create desk one by one and then over here 039152ff-8dc3-45c3-9715-9e75d9632e08-2 00:01:23.130 --> 00:01:25.500 you just need to input all the c3526375-7044-4aff-91c2-1dee87c57408-0 00:01:26.240 --> 00:01:32.506 necessary fields. And there is another way where you can import c3526375-7044-4aff-91c2-1dee87c57408-1 00:01:32.506 --> 00:01:38.870 a lot of disc from CSV file. So let me try to find a sample file 9a516b4f-404f-47e4-b071-444629cdc785-0 00:01:41.080 --> 00:01:45.425 and once I click on import because probably because I've 9a516b4f-404f-47e4-b071-444629cdc785-1 00:01:45.425 --> 00:01:50.303 already tried this file before but you will be able to see like 9a516b4f-404f-47e4-b071-444629cdc785-2 00:01:50.303 --> 00:01:55.258 all the information in your CSV file has been imported into this 9a516b4f-404f-47e4-b071-444629cdc785-3 00:01:55.258 --> 00:02:00.290 app. So once you can also modify it if you want and once the data 9a516b4f-404f-47e4-b071-444629cdc785-4 00:02:00.290 --> 00:02:05.092 is like you're happy with what it is, you can save it and that 9a516b4f-404f-47e4-b071-444629cdc785-5 00:02:05.092 --> 00:02:09.742 will be imported into this big list of tasks. So let's go to 9a516b4f-404f-47e4-b071-444629cdc785-6 00:02:09.742 --> 00:02:11.420 one desk specifically. dc824286-fe62-44e1-949f-d9aaa686ea98-0 00:02:11.840 --> 00:02:16.429 We can look at the columns in details over here. It tells you dc824286-fe62-44e1-949f-d9aaa686ea98-1 00:02:16.429 --> 00:02:21.018 which building it is, the name of your desk. And over here we dc824286-fe62-44e1-949f-d9aaa686ea98-2 00:02:21.018 --> 00:02:25.607 have three different types of desk. So they're quite generic. dc824286-fe62-44e1-949f-d9aaa686ea98-3 00:02:25.607 --> 00:02:30.196 So there are Standard, VIP and special. It's really up to you dc824286-fe62-44e1-949f-d9aaa686ea98-4 00:02:30.196 --> 00:02:34.564 to interpret how you want to define what your desk. So for dc824286-fe62-44e1-949f-d9aaa686ea98-5 00:02:34.564 --> 00:02:39.005 example, maybe standard is the very normal desk you have in dc824286-fe62-44e1-949f-d9aaa686ea98-6 00:02:39.005 --> 00:02:42.040 your buildings and VIP could be like big e6bab54d-31e8-472c-b21b-839c3238bdfc-0 00:02:42.120 --> 00:02:46.166 meeting rooms and special one could be maybe desk with e6bab54d-31e8-472c-b21b-839c3238bdfc-1 00:02:46.166 --> 00:02:49.110 multiple monitors. So it's really up to 43edb692-1471-4568-b9ac-7576873ee446-0 00:02:50.440 --> 00:02:55.377 different organisations to see how it works for them the best. 43edb692-1471-4568-b9ac-7576873ee446-1 00:02:55.377 --> 00:03:00.159 And then you have the floor number, so you have to say which 43edb692-1471-4568-b9ac-7576873ee446-2 00:03:00.159 --> 00:03:04.391 floor this desk is on. Availability is something that 43edb692-1471-4568-b9ac-7576873ee446-3 00:03:04.391 --> 00:03:09.486 building admin can use easily to try to toggle off their desk if 43edb692-1471-4568-b9ac-7576873ee446-4 00:03:09.486 --> 00:03:14.424 they don't want people to book it. So let's say if you want to 43edb692-1471-4568-b9ac-7576873ee446-5 00:03:14.424 --> 00:03:19.048 maybe keep distance on a floor for individual desk so that 43edb692-1471-4568-b9ac-7576873ee446-6 00:03:19.048 --> 00:03:20.930 people don't sit 1 by 1, a4b7b9b5-2c1c-4b4e-9b05-dc3531e0c5a1-0 00:03:21.300 --> 00:03:26.713 you can kind of try to manually manage this. Just toggle off the a4b7b9b5-2c1c-4b4e-9b05-dc3531e0c5a1-1 00:03:26.713 --> 00:03:32.043 desk that you don't want people to book and the X&Y here is a4b7b9b5-2c1c-4b4e-9b05-dc3531e0c5a1-2 00:03:32.043 --> 00:03:37.457 actually the pointer, so you can use the two sliders to indicate a4b7b9b5-2c1c-4b4e-9b05-dc3531e0c5a1-3 00:03:37.457 --> 00:03:42.704 where your desk is exactly on this floor plan. So once that is a4b7b9b5-2c1c-4b4e-9b05-dc3531e0c5a1-4 00:03:42.704 --> 00:03:44.619 done, you can just save 32ef6555-4114-40b9-b0f1-1728d57209ed-0 00:03:45.380 --> 00:03:46.130 your desk fb670f06-9008-46e1-a19b-e27b505cd6b5-0 00:03:46.970 --> 00:03:51.493 and you will be updated inside of this view. So that is fb670f06-9008-46e1-a19b-e27b505cd6b5-1 00:03:51.493 --> 00:03:56.501 basically everything about the desk data. So let's move on to fb670f06-9008-46e1-a19b-e27b505cd6b5-2 00:03:56.501 --> 00:04:01.752 the next part, which is parking data. It is quite similar to the fb670f06-9008-46e1-a19b-e27b505cd6b5-3 00:04:01.752 --> 00:04:06.437 desk data. There's one big difference is, is that when we fb670f06-9008-46e1-a19b-e27b505cd6b5-4 00:04:06.437 --> 00:04:11.607 go to parking data, you can see there's no location, there's no fb670f06-9008-46e1-a19b-e27b505cd6b5-5 00:04:11.607 --> 00:04:16.535 slider on the map to tell you where this parking is. So it's fb670f06-9008-46e1-a19b-e27b505cd6b5-6 00:04:16.535 --> 00:04:17.020 mostly 9f20aec6-116d-475f-bad4-efae18508293-0 00:04:17.180 --> 00:04:22.087 rely on the name of the parking. So as a beauty admin you can 9f20aec6-116d-475f-bad4-efae18508293-1 00:04:22.087 --> 00:04:26.994 define the building name, the parking name, the parking type. 9f20aec6-116d-475f-bad4-efae18508293-2 00:04:26.994 --> 00:04:31.980 So this is standard and VIP. It is also up to you to interpret 9f20aec6-116d-475f-bad4-efae18508293-3 00:04:31.980 --> 00:04:37.046 how do you want to define your parking type and availability is 9f20aec6-116d-475f-bad4-efae18508293-4 00:04:37.046 --> 00:04:41.874 the same thing where you can make some make some parking not 9f20aec6-116d-475f-bad4-efae18508293-5 00:04:41.874 --> 00:04:46.781 available for a specific time. There's something extra on top 9f20aec6-116d-475f-bad4-efae18508293-6 00:04:46.781 --> 00:04:47.889 of the parking bf38a48e-d924-4cd7-8900-9d53bd179305-0 00:04:47.960 --> 00:04:52.835 type. You can define if whether this parking is for visitors or bf38a48e-d924-4cd7-8900-9d53bd179305-1 00:04:52.835 --> 00:04:57.178 not. So we have is visitor parking column and some notes bf38a48e-d924-4cd7-8900-9d53bd179305-2 00:04:57.178 --> 00:04:57.940 for you to 3657a1ae-f669-46df-8b8a-827aafc02bb4-0 00:04:59.440 --> 00:05:05.044 keep some notes for yourself. So in order to create a new parking 3657a1ae-f669-46df-8b8a-827aafc02bb4-1 00:05:05.044 --> 00:05:10.224 there's There's also the same two ways, you can either add a 3657a1ae-f669-46df-8b8a-827aafc02bb4-2 00:05:10.224 --> 00:05:15.659 new one one by one in the app or import the CSV. So the process 3657a1ae-f669-46df-8b8a-827aafc02bb4-3 00:05:15.659 --> 00:05:21.093 is exactly the same as the desk booking desk data import. So up 3657a1ae-f669-46df-8b8a-827aafc02bb4-4 00:05:21.093 --> 00:05:26.613 next we have the floor plans. So the floor plans is the one that 3657a1ae-f669-46df-8b8a-827aafc02bb4-5 00:05:26.613 --> 00:05:30.350 you see when you're trying to define a desk c9474d3e-c337-4e78-b48e-6e1596420eee-0 00:05:30.420 --> 00:05:34.632 data. So there are just images that you need to upload for c9474d3e-c337-4e78-b48e-6e1596420eee-1 00:05:34.632 --> 00:05:37.060 yourself. So if you got the floor 80ae160c-a59c-4d7c-91b4-3c68c3633faa-0 00:05:37.830 --> 00:05:42.263 image of your building, you can upload them and define which 80ae160c-a59c-4d7c-91b4-3c68c3633faa-1 00:05:42.263 --> 00:05:46.551 building it is for and which floor it is for and they will 80ae160c-a59c-4d7c-91b4-3c68c3633faa-2 00:05:46.551 --> 00:05:50.621 automatically show up when you're trying to define your 80ae160c-a59c-4d7c-91b4-3c68c3633faa-3 00:05:50.621 --> 00:05:54.982 desk so that you can use the sliders to ping out where your 80ae160c-a59c-4d7c-91b4-3c68c3633faa-4 00:05:54.982 --> 00:05:59.560 desk is specifically. So this is where we have for floor plans 80ae160c-a59c-4d7c-91b4-3c68c3633faa-5 00:05:59.560 --> 00:06:03.340 and up next we have something called booking rules. 3a02f2e8-6766-4cd1-86d6-a6ec8a6f92b0-0 00:06:05.160 --> 00:06:09.378 This is something a little bit complex but you don't have to 3a02f2e8-6766-4cd1-86d6-a6ec8a6f92b0-1 00:06:09.378 --> 00:06:11.730 use it if you find it not useful. b45a69f5-939a-455f-b663-c64753adb101-0 00:06:13.880 --> 00:06:18.042 So there are three different definition that you need to b45a69f5-939a-455f-b663-c64753adb101-1 00:06:18.042 --> 00:06:22.570 understand. The first one is area and then we have user group b45a69f5-939a-455f-b663-c64753adb101-2 00:06:22.570 --> 00:06:26.879 and then we have booking rule name. So the idea behind the b45a69f5-939a-455f-b663-c64753adb101-3 00:06:26.879 --> 00:06:31.480 booking rules is that we want to put desk into different areas d3448014-f4d8-44eb-ac47-c2b65bdb6bde-0 00:06:32.170 --> 00:06:36.277 and at the same time put employees into different user d3448014-f4d8-44eb-ac47-c2b65bdb6bde-1 00:06:36.277 --> 00:06:40.982 group. So with the booking rules we want to define which group d3448014-f4d8-44eb-ac47-c2b65bdb6bde-2 00:06:40.982 --> 00:06:45.612 can sit in which areas. So that maybe it makes more sense you d3448014-f4d8-44eb-ac47-c2b65bdb6bde-3 00:06:45.612 --> 00:06:47.330 want to have this extra 67ecda82-b770-4c13-ad66-5c28e31a48e5-0 00:06:48.010 --> 00:06:53.103 layer of control when it comes to desk booking. So for example, 67ecda82-b770-4c13-ad66-5c28e31a48e5-1 00:06:53.103 --> 00:06:57.480 I want all my HR department employee to always stay in 67ecda82-b770-4c13-ad66-5c28e31a48e5-2 00:06:57.480 --> 00:07:02.652 building one, floor one and two. So you can basically define all 67ecda82-b770-4c13-ad66-5c28e31a48e5-3 00:07:02.652 --> 00:07:07.745 the desk in building one, floor one and two into an HR area and 67ecda82-b770-4c13-ad66-5c28e31a48e5-4 00:07:07.745 --> 00:07:12.600 then put your HR department employees into HR group and then 67ecda82-b770-4c13-ad66-5c28e31a48e5-5 00:07:12.600 --> 00:07:17.295 use the booking rule to link them together. So that when a 67ecda82-b770-4c13-ad66-5c28e31a48e5-6 00:07:17.295 --> 00:07:20.240 user who belongs to a specific group a8143b70-411b-438c-a7ef-1ea45c93d75c-0 00:07:20.350 --> 00:07:25.780 trying to book a desk there will only be able to book the desk a8143b70-411b-438c-a7ef-1ea45c93d75c-1 00:07:25.780 --> 00:07:31.296 that belong to the related area. So the interface for these are a8143b70-411b-438c-a7ef-1ea45c93d75c-2 00:07:31.296 --> 00:07:36.984 very simple. So in the area part you can just define the name and a8143b70-411b-438c-a7ef-1ea45c93d75c-3 00:07:36.984 --> 00:07:42.328 give it a description and the same goes to the user group and a8143b70-411b-438c-a7ef-1ea45c93d75c-4 00:07:42.328 --> 00:07:47.327 a name and a description. But once you create it the user a8143b70-411b-438c-a7ef-1ea45c93d75c-5 00:07:47.327 --> 00:07:51.120 group, you will get to add people into this a7b264df-c52c-4941-b7a3-d18939f0ab06-0 00:07:51.200 --> 00:07:56.407 group so that when this user log in to use the Book a space app, a7b264df-c52c-4941-b7a3-d18939f0ab06-1 00:07:56.407 --> 00:07:58.010 they will be able to f1b1986e-7efa-40bb-894b-d75c72ce79e8-0 00:07:59.000 --> 00:08:03.582 well look for desk that follow these rules. So for the booking f1b1986e-7efa-40bb-894b-d75c72ce79e8-1 00:08:03.582 --> 00:08:07.946 rules it's. The interface is also quite simple, so you just f1b1986e-7efa-40bb-894b-d75c72ce79e8-2 00:08:07.946 --> 00:08:12.019 give the rule a name and then you just make connections f1b1986e-7efa-40bb-894b-d75c72ce79e8-3 00:08:12.019 --> 00:08:16.674 between your area and group and that will make the actual layer f1b1986e-7efa-40bb-894b-d75c72ce79e8-4 00:08:16.674 --> 00:08:18.420 of control work for you. bd2d7ff5-7681-4412-af8a-af48582c89d7-0 00:08:19.230 --> 00:08:22.630 And up next we have special users. fd8bcca6-00fc-4761-98f7-d0f21f6298de-0 00:08:23.580 --> 00:08:25.280 So this is something da103724-9f46-49c9-8172-562ee0b960e1-0 00:08:26.330 --> 00:08:31.123 also a little bit extra. I think you don't have to use this da103724-9f46-49c9-8172-562ee0b960e1-1 00:08:31.123 --> 00:08:35.837 functionality. So like we said before when it comes to the da103724-9f46-49c9-8172-562ee0b960e1-2 00:08:35.837 --> 00:08:40.471 desk, we have three different types. There is a Standard, da103724-9f46-49c9-8172-562ee0b960e1-3 00:08:40.471 --> 00:08:41.990 Special and VIP. So 371ce83d-d0c1-4393-8b78-be050640ac46-0 00:08:42.840 --> 00:08:47.742 if you want to control who gets to book those special desk and 371ce83d-d0c1-4393-8b78-be050640ac46-1 00:08:47.742 --> 00:08:52.721 who gets to book VIP desk, here is how you control them. So you 371ce83d-d0c1-4393-8b78-be050640ac46-2 00:08:52.721 --> 00:08:57.157 add those users into either special user or VIP user. So 371ce83d-d0c1-4393-8b78-be050640ac46-3 00:08:57.157 --> 00:09:01.903 special user will be able to book special and standard desk, 371ce83d-d0c1-4393-8b78-be050640ac46-4 00:09:01.903 --> 00:09:06.572 the VIP user will be able to book VIP and standard desk. So 371ce83d-d0c1-4393-8b78-be050640ac46-5 00:09:06.572 --> 00:09:11.318 this is another way to kind of manage where people book what 371ce83d-d0c1-4393-8b78-be050640ac46-6 00:09:11.318 --> 00:09:12.330 type of desks 3b8833ff-5a01-4db0-b45e-e1ad4d90d480-0 00:09:13.000 --> 00:09:19.641 and um, up next we have support group. So support group, I think 3b8833ff-5a01-4db0-b45e-e1ad4d90d480-1 00:09:19.641 --> 00:09:25.977 for example it could be some fire wardens or people that work 3b8833ff-5a01-4db0-b45e-e1ad4d90d480-2 00:09:25.977 --> 00:09:32.618 inside of the building, but they have also an extra hat in terms 3b8833ff-5a01-4db0-b45e-e1ad4d90d480-3 00:09:32.618 --> 00:09:39.158 of responsibilities. So in here you can define who is a part of 3b8833ff-5a01-4db0-b45e-e1ad4d90d480-4 00:09:39.158 --> 00:09:43.449 what group and then whenever these people 44175071-6c22-441d-9c07-8c45d8f2370c-0 00:09:43.520 --> 00:09:47.427 that are part of this group, book a desk for the end users, 44175071-6c22-441d-9c07-8c45d8f2370c-1 00:09:47.427 --> 00:09:48.730 when they search for bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-0 00:09:49.910 --> 00:09:53.914 desks, they will be able to see like where are the fire warden bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-1 00:09:53.914 --> 00:09:57.411 people are and then maybe if they have any requests or bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-2 00:09:57.411 --> 00:10:01.352 anything they will be able to easily find them and go to talk bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-3 00:10:01.352 --> 00:10:05.102 to them. So that's how the support group works. And lastly bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-4 00:10:05.102 --> 00:10:09.044 for the building admins, they will have like a global view of bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-5 00:10:09.044 --> 00:10:12.667 everything that is happening inside of the building that bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-6 00:10:12.667 --> 00:10:16.608 they're managing. So there are three ways to build them. They bcae48cf-ada5-4cef-aee7-0b6a2fd7e117-7 00:10:16.608 --> 00:10:18.770 are today's and upcoming bookings d6274012-688a-46b2-82cb-c74fb826e4c6-0 00:10:19.450 --> 00:10:23.421 or only today's bookings or everything that has ever d6274012-688a-46b2-82cb-c74fb826e4c6-1 00:10:23.421 --> 00:10:27.843 happened. So when we click on all, you will be able to see d6274012-688a-46b2-82cb-c74fb826e4c6-2 00:10:27.843 --> 00:10:32.040 like all the history of people booking the desk and the d6274012-688a-46b2-82cb-c74fb826e4c6-3 00:10:32.040 --> 00:10:36.386 parkings inside of the places that you manage. So that is d6274012-688a-46b2-82cb-c74fb826e4c6-4 00:10:36.386 --> 00:10:40.733 everything about the building administration app. So as a d6274012-688a-46b2-82cb-c74fb826e4c6-5 00:10:40.733 --> 00:10:45.080 building admin, they do have a lot more responsibilities. f360bf26-6852-491d-85e9-d2db34fd9f5e-0 00:10:45.910 --> 00:10:46.440 Um, 2387407e-172f-48c6-b70f-c83055733953-0 00:10:47.150 --> 00:10:49.970 so that to set up the whole 7051a5a2-9ec7-43af-9fd7-679743fe8975-0 00:10:50.710 --> 00:10:51.580 the whole app?