WEBVTT

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And now

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let's go to look at the Book a
Space app. So when you first use

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the Book a Space app, it's gonna
have this pop up and over here

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you will be able to see the
local policies that you need to

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agree to before trying to book a
desk. So once you agree to them

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you will see the home page.

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So we have the main the two

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most important functionalities
are book a desk and book a

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parking space. But I think we
can start with the settings.

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So on the settings you will be
able to 1st control whether you

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want yourself to be discovered
by others or not when it comes

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to book a desk. So if you toggle
this off, nobody will know which

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desk that you have booked on
which date. But if you wish to

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share those information you will
be able to toggle it on and

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people will be able to find you.
And over here we have a list of

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buildings that you can choose
from. So those are all the

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buildings

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that the global admin has set
up. So one thing to pay

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attention to is that only the
building that you have selected

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here will be the building that
you book your desks in. So for

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example, I don't have my
building demo checked, which

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means that when I'm searching
for a desk, I will never be able

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to find any desk in this
building because I disactivate

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it. So this is what it means for
my favourite buildings

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and another table that we have
is for my booking rules. So like

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we mentioned before, the
building admins will be able to

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set up building rules for
certain group of users. So this

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is just to give the end user
some visibilities to know what

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is going on for their booking.
Are they controlled or

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are they not controlled? So
let's go to look at the Book a

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Desk functionality.

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So when we click on Book Desk
you will see some several drop

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down search filters. So you will
be able to say, like, on which

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date you're searching this task
for, and

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most importantly, which building
you're looking for a desk? Which

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floor? So once you fill in
everything you click on search,

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all the available desks will
appear here, Appear here for

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you, and if you're not sure what
is BD 1102 really mean, you can

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click on this button says Check
the floor plan

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and the desk will be
highlighted. On this floor plan,

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you'll be able to know which
desk that you're booking

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exactly. So let's say I'm happy
with this desk and I'm going to

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click on book.

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You will get a confirmation
screen and also a Power Automate

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notification inside of Microsoft
Teams. And basically this is a

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summary of the desk that you
just booked. So let's go back to

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the app.

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Now that we have seen how to
book a desk, we're going to go

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in to see how to book a parking.
So the interface is quite

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identical. One more thing about
Book a Parking is that you need

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to put in a vehicle registration
number. So I'm just gonna type

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and

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something randomly and as you
can see once and click on search

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all the parking space will be
here but without the floor plan

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for you to know where it is
exactly. And one thing to note

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also here is that you can have
this toggle on whether you're

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booking for a visitor or not. So
right now I'm not booking for

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visitors. All these parking that
show up here are not for

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visitors. So if you talk all
this on all the other parking so

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that

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are only for visitors will show
up. So this is how you book a

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parking. I'm just gonna go
through this so that we can also

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look at the notification again.
So here you are, the summary of

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the parking booking.

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And umm,

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now that we have talked about
the main 2 functionalities, you

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can also go to my bookings to
see everything that you did.

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Just to remind yourself. So you
have my desk bookings, my

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parking bookings and my visitor
parking bookings. So if you have

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books a parking for visitor it
will show up here. And lastly

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about the book space app is the
searching functionalities.

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So like I said, um, every single
user, they will have the

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possibility to toggle off the
searchable functionalities for

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themselves. So

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if they are not, let me try to

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toggle myself on.

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So

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if anybody that booked anything,
um,

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for your selected date

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and they're discoverable, you'll
be able to see them appear in

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here. But

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but we don't have anybody for
this selected date. But I'll go

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through these two buttons up
here first. So you'll be able to

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kind of

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edit your favourite people. So
that could be your work friends.

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And once you edit them you will
be able to only see whether your

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favourite people has Booker desk
or not. So, but they also have

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to be discoverable for you to
see that

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and um, over here we have the
Search support group button. So

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this is the thing that we
defined for building admins. So

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they define who is a part of
which support group and when I'm

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looking

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for any type of support group
I'll be able to see this person,

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apart from some support group is
booking a desk on this day

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at this floor. So this is how
the support group works,

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and

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I think that's about everything.
For the Book of Space app, the

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most important functionalities
are just the book a desk and

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book a parking space.