WEBVTT

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This video will introduce
NHSmail user policies and Office

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365 licences User policies,
enable local administrators to

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manage Office 365 licences
settings and application access

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for their users through the
NHSmail portal.

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Local administrators can find
and manage user policies via

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Admin User Policy Management
tab.

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Every organisation has been
provisioned a default National

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user policy. You can see
Accentures here. LSP01 would be

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replaced with your organisation
ODS code. This represents the

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default office configuration
available under the National

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M365 E3 restricted licence
provision

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as part of the NHSmail Refresh
programme. All users who were

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not already licenced as part of
the NHS Mail Hybrid were added

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to their organisation. New
National User Policy.

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This policy is not editable and
has the following configuration.

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The applications that are
disabled are hosted outside of

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the UK. It is the local
organisations responsibility to

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determine if it is appropriate
to enable this functionality for

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their users. Subject to Local
Risk Appetite and Data

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Protection policies on
offshoring.

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Since the move to Exchange
Online, all users must have an

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Office 365 licence assigned. As
such all users must be in the

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user Policy and all users can
only be in one policy at any

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time. To ensure this is the case
you cannot directly remove users

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from a policy, you can only add
them to a different policy. Any

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action that adds a user to a
policy will remove them from the

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policy they were previously.

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Local Administrators can create
additional policies for their

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organisation with different
licences and application

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configurations. They can then
move users between policies at

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their discretion. This allows
organisations to provision their

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users with different
functionality based on a variety

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of user needs.

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Policy creation and management
will be covered in more detail

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in separate videos. This video
will now cover the different

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licences available to local
administrators.

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There are three groups of
licences available on the

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platform, The nationally
provisioned E3 Restricted

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licence, Top Up Licences and
Add-on licences. Please note F3

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licences are no longer supported
on the platform as the

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nationally available E3
restricted licence provides more

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functionality.

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All policies must have a base
licence which can either be the

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nationally provided E3
restricted licence or a top up

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licence. A top up can be an E1,
E3 or E5 licence. It can then

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have any number of additional
add-on licences assigned.

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The nationally provided E3
restricted licence is the base

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licence type provided by NHS
Digital for all NHSmail users.

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The default non editable policy
that has been created for all

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organisations utilises this
nationally provided

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subscription.

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Local administrators can also
create their own policies with

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this licence and configure their
applications and policy settings

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as they desire.

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If organisations would like
access to services outside of

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the mastery provided feature
sets, they have the option to

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procure top up. Office 365
licences E1, E3 and E5 will

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provide users with larger
mailboxes 50 Gigabytes, 100

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Gigabytes and 100 GB
respectively, as well as other

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feature sets which further
explained in the functional

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comparison documentation. The
available applications for each

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licence can be toggled on and
off here,

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Similar to Top Ups,
organisations can procure, add

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on licences and allocate to
users where they deem

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appropriate. The same process
can be followed to onboard these

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licences into the NHSmail
tenant. There is one key

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difference. When applied to a
user policy, all applications

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and functionality provided by
the add-on will be applied

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automatically.

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There is currently no option to
toggle specific features on and

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off that are provided by the
add-on licence. This is

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particularly relevant for the
Apps for Enterprise add-on. When

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applied as an add-on, all the
different Office 365

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applications included within
this licence type will be

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enabled by default.

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Please consult Microsoft
documentation and your reseller

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for a full picture of
functionality and cost

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associated to add on licence
types.

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