• SharePoint Best Practice Guidance: Permissions Management

    Permissions Management 1. Access Inheritance and how it works SharePoint permissions operate based on inheritance. Top-level sites push permissions down to the objects and content of the site by default. Lists and libraries inherit permissions from the site, whereas folders (used very sparingly) inherit them from the list/library. Meanwhile, items…

  • SharePoint Best Practice Guidance: Site Management

    Regular Audits Permissions Auditing SharePoint permissions is critical for protecting content on your SharePoint sites. Accidentally giving permissions enables users to add, view, copy, edit or delete information they should not have access to. Therefore, regular auditing of user permissions, including unique permissions, is crucial to minimising the risk of…

  • SharePoint Best Practice Guidance: Document Library

    Document Library 1. Name Files consistently (File Naming Convention) It is common for staff to upload a document without changing its name. This can cause some confusion and a lot of clicking for staff who are trying to find specific items and have to open every document to see if…

  • SharePoint Best Practice Guidance: Site Structure

    Site Structure 1. A typical SharePoint hierarchy/site structure   Below is an explanation of how these levels of hierarchy are structured and when it is best to use them. Top-level site – This is often referred to as the root site which is a site collection in SharePoint. Most staff…

  • SharePoint Best Practice Guidance: Content Management and Creation

    Content Management The following page covers best practices for managing and creating content in SharePoint. 1. Managing Alerts: alert me when items change If you want to stay updated when the documents or items on your site change, it is best practice to create alerts. You can set up an…

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